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FLEET WORK ORDER MANAGEMENT SOFTWARE

Stop Filling Out Paper, Start Tracking Every Repair

Create digital fleet work orders that automatically track parts, labor, and vendor costs from issue to completion. Customizable forms, one-click dispatch, and full cost visibility — connected to your parts inventory, PM schedules, and technician queue from day one.

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30 Day Full Access
an image showing the work order manager dashboard

FLEET WORK ORDER MANAGEMENT FEATURES

Four Things Every EKOS Fleet Work Order Does, By Default

01

Digital Work Orders

Create, assign, and manage repairs from one digital work order instead of paper forms and spreadsheets.

02

Technician Tracking

Track technician time, repair progress, notes, and status updates as work happens throughout the day.

03

Parts & Labor Tracking

Capture parts, labor, vendor costs, and service details automatically within every repair record.

04

Shop Visibility

See active repairs, completed work, downtime, and maintenance history from one live operational view.

WORK ORDER SERVICE TEMPLATES

Create service templates for common repairs.

A Service Item is a predefined task — oil change, brake inspection, tire rotation — with the parts and standard labor time already attached. Pick the item; EKOS fills in the parts list and the estimated hours. Mechanics stop typing the same thing 200 times a year.

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Pre-attached parts list per service item

Standard labor time for estimated vs actual

Consistent classification across the garage

Oil change

3 parts · 0.6 hr

Cabin Filter

1 parts · 0.3 hr

Full B Service

9 parts · 3.0 hr

Battery

Replacement

9 parts · 3.0 hr

Brake inspection

0 parts · 0.4 hr

Annual DOT

1 parts · 1.5 hr

Tire Rotation

0 parts · 0.5 hr

Alternator

Replacement

9 parts · 3.0 hr

At the office

FLEET WORK ORDER WORKFLOW — ISSUE TO COMPLETION

Turn reported issues into completed repairs.

Driver reports, failed inspections, and PM reminders convert directly into fleet work orders — automatically. Issue context carries forward so technicians have everything they need before they touch the vehicle. Dispatch, repair, capture costs, and close — all in one place.

01

Issue Surfaces

Driver report, failed inspection, observation

Issue surfaces

02

Convert to WO

One click — issue context carries forward

Convert issue to a work order

03

Dispatch & Assign

Drag to a technician, set priority

dispatch and assign work order

04

Close & Track

Signature, totals, downtime captured

resolve work order

DISPATCH & ASSIGNMENT

See every technician’s workload in one place.

The EKOS Garage Manager gives you a single dispatch board for every unassigned work order and every technician’s live queue. Balance workloads visually — no spreadsheet juggling, no phone calls, no confusion.

An image of the garage manager showing a list of technicians and the work orders they have assigned to them

IN-HOUSE & VENDOR WORK ORDER TRACKING

Track parts, labor, and vendor work in one place.

Add inventory parts, technician labor, outside vendor costs, invoices, and repair notes to a single work order without juggling multiple systems.

Inventory Parts

'Parts auto-deduct from fleet inventory the moment they’re added to a work order — costs flow in automatically

Vendor Work

'Track outsourced fleet repairs and vendor invoices on the same work order as in-house labor — one record per vehicle, no exceptions.

Costs & Billing

'Every work order closes with a complete cost summary — parts, labor, taxes, and vendor invoices — tied directly to the asset’s total cost of ownership.

FLEET WORK ORDER COST & PERFORMANCE REPORTING

Know where every dollar and every hour goes.

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Drill into any month to see which fleet work orders drove the most cost

Planned vs. unplanned vs. emergency repair mix — understand your reactive maintenance ratio

Internal vs. external labor cost breakdown per vehicle, department, or time period

Link work order spend directly to asset total cost of ownership reporting

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An image showing a dashboard of work orders complete, total work order cost and other key stats

Run Your First Digital Fleet Work Order Today

Start a free trial and dispatch your first work order

before the day is out.

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