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FUEL INVOICE RECONCILIATION SOFTWARE
Stop Overpaying
for Bulk Fuel.
EKOS automatically audits every supplier invoice against negotiated contracts, delivery records, and expected pricing — catching billing errors and pricing variances before payment is approved. Even a fraction of a cent per gallon adds up to thousands in recoverable cost.
Complex pricing formulas, freight, taxes, and fees make fuel invoices nearly impossible to check by hand — so billing errors get paid. EKOS audits every invoice against contracts, deliveries, and expected pricing, then recovers what shouldn't have been charged.
AUTOMATED INVOICE AUDITING
Every Invoice,
Audited Automatically.
Instead of calculating expected costs by hand, EKOS compares each invoice against contract pricing, fuel deliveries, purchase information, expected pricing, and supporting documentation — surfacing only the exceptions that actually need a human.
LINE-BY-LINE INVOICE COMPARISON
Expected vs. Actual,
Every Charge.
Every invoice is evaluated at the individual line-item level. EKOS compares expected against actual charges for fuel, freight, taxes, miscellaneous fees, and additional charges — making pricing discrepancies obvious before an invoice is approved.
FUEL CONTRACT PRICING VALIDATION
Priced to the
Penny You Agreed To.
Because your supplier contracts already live in EKOS, every invoice is validated against negotiated terms automatically. When supplier pricing drifts from the agreement, the variance is flagged the moment it appears.
INTELLIGENT EXCEPTION MANAGEMENT
Not Every Difference
Is an Error.
Define tolerance thresholds that match your policies: auto-approve invoices within tolerance, flag those that need a look, and reject the ones that clearly shouldn't be paid. When a discrepancy is real, structured workflows keep every dispute, credit, and adjustment tied to the original invoice — not buried in email.
MEASURABLE SAVINGS
A Fraction of a Cent
Adds Up Fast.
Fuel purchasing spans thousands of gallons across hundreds of invoices a year. Even a $0.01–$0.03 per-gallon error becomes tens of thousands in unnecessary expense — the kind of savings that turns this add-on into an investment that pays for itself.
INVOICE HEALTH MONITORING
Spot Recurring
Supplier Issues.
EKOS continuously evaluates invoice quality across the purchasing process — surfacing pricing discrepancies, missing contract data, inconsistencies, exceptions, and potential overcharges — so accuracy improves over time and repeat offenders don't go unnoticed.
FROM INVOICE TO PAYMENT
What Happens Before You Pay
Every supplier invoice runs through the same disciplined path — reconciled against contract, delivery, and expected pricing before a single dollar leaves the door.
ACCURATE COST ACCOUNTING
Books That Reflect
What You Actually Paid.
By validating invoices before payment, EKOS ensures accounting records reflect real, approved fuel costs — giving finance teams confidence in every number and cutting manual reconciliation work.
THE EKOS DIFFERENCE
Most Systems Process Invoices.
EKOS Audits Them.
Paying an invoice isn't the same as verifying it's correct. EKOS combines contract intelligence, purchasing data, and delivery verification into one automated audit — so every invoice is confirmed accurate before payment is made.
AUDITING, NOT PROCESSING
More Than "The Invoice Was Paid"
Approving an invoice is only part of the process. Organizations need confidence that every charge was correct, matched to a contract, and validated against what was actually delivered before payment goes out.
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