top of page
.png)
THE PROBLEM WITH MANUAL FUEL ORDERING
Most fleets manage bulk fuel by tank dip, spreadsheet, and gut instinct.
For fleets that run their own fueling infrastructure, bulk fuel is one of the highest-cost, highest-risk functions there is. Without structured tools, the result is emergency orders at premium prices, costly runouts that strand vehicles, and over-ordering that ties up capital.
.webp)
.webp)
WHAT EKOS BULK FUEL ORDERING DELIVERS
Everything you need to run fuel as a proactive system.
Inventory tells you what you have. Days on Hand tells you how long it lasts. Auto-Order acts when it gets low. ATG polling tells you whether the data can be trusted. Together they shift fuel management from reactive to automated.
01
Real-time inventory visibility
See the exact level, capacity, and fuel type of every tank across the operation — from a single screen, at any time.
02
Calculated Days on Hand
EKOS turns raw gallons into runway — an estimate of how many days remain based on real consumption rates.
03
Auto-Order
Set a reorder threshold once. EKOS monitors levels continuously and generates the purchase order automatically.
04
Live ATG polling
Poll Automatic Tank Gauges in real time for level, water, temperature, and alarms — so you can trust the data before you act.
REAL-TIME INVENTORY & DAYS ON HAND
Knowing how much fuel you have is half the picture. Knowing how long it lasts is the other.
A centralized dashboard shows the current level, capacity, percentage full, and fuel type of every tank — plus draw-down rates, last delivery, and historical trends. From there EKOS calculates Days on Hand automatically, so managers can prioritize orders before a shortage and plan deliveries around the operation.
.png)
Current level, capacity, and % full per tank
Recent consumption and draw-down rates
Last delivery date, quantity, and history
Days on Hand calculated from real consumption
.png)
Especially valuable across multiple fueling locations, where manually monitoring every tank becomes operationally impractical.
AUTO-ORDER · AUTOMATED PROCUREMENT
Set the reorder point once. EKOS places the order before you run low.
Configure the reorder point, target fill level, preferred supplier, and notification preferences. From then on, EKOS monitors tank levels continuously and generates a purchase order automatically the moment a tank crosses the threshold — no manual checks, no forgotten orders.
Eliminates manual monitoring — the system handles it
Prevents runouts with a defined reorder trigger
Reduces premium-priced emergency deliveries
Predictable orders improve supplier pricing & terms
KEY DIFFERENTIATOR
Real-time ATG polling — so you can trust the numbers before you act on them.
EKOS integrates directly with Automatic Tank Gauges — the sensors inside your tanks that measure level, temperature, water, and equipment status. Poll them in real time from the ordering dashboard for an instant, live read on what's actually happening inside each tank.
Current level as reported directly by the ATG hardware
Active alarms — low fuel, high water, leak, or temperature
Polling status — whether each gauge is communicating
Last successful poll timestamp for every tank
A tank showing 40% full with an active alarm is a very different situation than 40% full with all systems normal. ATG status lives right inside the ordering workflow — no switching systems to verify your gauges are healthy.
MULTI-SITE & MULTI-TANK MANAGEMENT
Every tank, every site, on one dashboard.
EKOS is built for operations with fuel infrastructure across multiple locations. View and manage all tanks across all facilities, site-level and fleet-level consumption, inventory and Days on Hand by location, and pending deliveries by site — without piecing together separate systems or making phone calls.
All tanks across all facilities in one view
Site-level and fleet-level consumption
Inventory and Days on Hand by location
Order history and pending deliveries by site
A tank showing 40% full with an active alarm is a very different situation than 40% full with all systems normal. ATG status lives right inside the ordering workflow — no switching systems to verify your gauges are healthy.
COST & CONSUMPTION ANALYTICS
Connect fuel operations directly to the budget.
Because EKOS tracks both consumption and procurement, you get a clear picture of fuel spend over time — and the consumption trends behind it. Set accurate reorder thresholds, right-size order quantities, anticipate high-demand periods, and flag unusual draw that may signal waste or theft.
Total fuel cost by day, month, and year
Cost per gallon and delivery cost trends
Spend by location and fuel type
Consumption spikes and anomalies, flagged
Combined with Auto-Order, this moves the operation from reactive purchasing to a planned, optimized buying strategy that reduces total fuel cost.
ALERTS, NOTIFICATIONS & ORDER HISTORY
A complete order history by tank, site, and fuel type — with supplier and pricing history for budget, compliance, and vendor negotiations.
The right people informed at the right time — and a full procurement trail.
EKOS keeps managers informed without making them watch a dashboard. Configurable alerts fire on the moments that matter, delivered by platform, email, or other connected channels. And every fuel order — manual or auto — is documented, auditable, and easy to review.
Warning, critical-low, and high-consumption alerts
Auto-order triggered and delivery-received notices
ATG alarm and polling-failure alerts
Open POs, confirmed deliveries, and variance tracking
bottom of page